The time available for each Symposium is 75 minutes. One of the main responsibilities of the presenters is to properly prepare for their presentation, which includes ensuring that the presentation does not exceed their allocated time.
Following the three oral presentations, a Discussant will provide a brief overview of the main issues. However, the Discussant should keep in mind that they are not giving a new presentation. After the overview, the Discussant will then moderate a general discussion of the topic between presenters and attendants.
A volunteer will time the presentation and give a 2‑minute warning (yellow flag) to presenters when they are approaching the end of their presentation time slot. This will allow the presenters to complete their presentation of their timeslot. A red flag will be raised when the presenter only has 1 minute before the next presentation.
The time available for each Debate Symposium is 75 minutes. One of the main responsibilities of the presenters is to properly prepare for their presentation, which includes ensuring that their presentations do not exceed the allocated time.
Within this timeframe, there will be a 20-minutes presentation by 2 presenters (presenter 1: ‘pro’ talk for 10 minutes; presenter 2: ‘con’ talk for 10 minutes), followed by a 35-minutes debate.
Please prepare your presentation for 10 minutes. You will have 2 minutes discussion time after your presentation. Please respect this when preparing your presentation to help us keep to the schedule.
A volunteer will time the presentation and give a 2‑minute warning (yellow flag) and a red flag when you are approaching the end of your presentation time.
Please prepare your presentation for 5 minutes. You will have 2 minutes discussion time after your presentation. Please respect this when preparing your presentation to help us keep to the schedule.
A volunteer will time the presentation and give a 2‑minute warning (yellow flag) and a red flag when you are approaching the end of your presentation time.
Posters should not measure more than 120cm high x 90cm wide (47”h x 35”w) – portrait format – and should be constructed from lightweight material. Material to mount posters will be provided. Poster boards do not fit landscape format unless under 90cm wide.
Presenting authors are required to attend their posters during the appropriate poster session. Posters should be mounted and removed by the presenters themselves at the following times:
Chaired Poster Session – Wednesday, June 14, 5:30pm – 6:45pm
Mounting: between 3:45pm and 5:00pm
Take down: right after the session, before 7:00pm
Presenters are required to stand next to their poster from 5:30pm to 6:45pm on Wednesday, June 14. Please also prepare a short 3-min presentation about your poster.
Poster Session #1 – Thursday, June 15, 10:50am – 12:00pm
Mounting: between 07:30am and 08:15 am
Take down: between 4:15 pm and 5:30 pm
Poster Session 1 presenters should stand next to their poster to discuss the content with delegates from 10:50am to 12:00pm on Thursday, June 15
Poster Session 2 – Friday, June 16, 10:50am – 12:00pm
Mounting: between 07:30am and 08:15 am
Take down: between 4:15pm and 5:30 pm
Poster Session 2 presenters should stand next to their poster to discuss the content with delegates from 10:50am to 12:00pm on Friday, June 16
Poster Session 3 – Saturday, June 17, 1:00pm – 2:00pm
Mounting: between 07:30 and 08:15 am
Take down: after the session, but before 4:00pm
Poster Session 3 presenters should stand next to their poster to discuss the content with delegates from 1:00 – 2:00pm on Saturday, June 17
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Any posters not taken down at the end of each day will be removed by the organizers and can be picked up at the Registration Desk. Posters not collected by the end of the meeting will be recycled. We appreciate your support in mounting and taking down posters on time.
If you choose to print your poster in Uppsala, please see below information on a poster printing option:
Contact
KPH Print
Timo Manninen
Email
Website
Cost
Poster 90×120 paper
SEK 940 + VAT
delivery time 2-4 days
Poster fabric foldable 90×120
SEK 2190 + VAT
delivery time approx. 10-14 days, longer time during holidays
File requirements
print-ready PDF files of the right size
Pick-up address
KPH Print
Palmbladsgatan 7
753 20 Uppsala
open weekdays 08.00-17.00.
Invoice will be sent as a PDF
File submission, payment and pick-up is the responsibility of the poster presenter.
The upload deadline has now passed. Please go to the speaker ready room at the UKK (Room K6) to upload your presentation.
Presenters who speak at the Clarion Hotel Gillet, will need to bring their presentations on a USB drive.
Slide aspect ratio
PowerPoint presentations will be projected on screens format with the aspect ratio of 16:9.
Video Clips
The preferred format is Windows Media Video (WMV). While some conversion may be necessary, we can also accept movies created as MP4 (ideally MPEG4 or H.264).Please remember to compress your videos no matter which format you prefer. By doing so, your movie will transfer and load faster during your presentation with minimal loss in video quality. If you plan to play a DVD as part of your presentation, please notify a technician in the Speakers’ Ready Room so arrangements can be made for assistance in your meeting room.
Special Fonts
The only supported fonts are those included with MS Office 2013. If you need a specialized font, it should be embedded into your PowerPoint presentation.
What File Types Can I Upload?
We currently support all versions of PowerPoint through from MS Office 2013 and higher. If your PowerPoint presentation is from a version prior to Office 2013, the system will be able to open and read the file.
Prezi
If your presentation is in Prezi, please provide the Portable Prezi version of your Presentation. Click on the link below as reference and for instructions: https://prezi.com/support/article/sharing/download-a-portable-prezi/
Keynote
Currently, we do not support Keynote files. Please convert your keynote presentation to either PowerPoint format or PDF.
Apple MOV files
PowerPoint 2010 or higher supports playback of MOVs. The best compatibility for MOV playback is to use MPEG4 or H.264 as your codec. If you are using an earlier version of PowerPoint (older than 2010) please export MOV files to Windows Media WMV with Quicktime 7 Pro. If you cannot convert the files or have a considerable number of MOV files, please bring all video files separate to your presentation. When onsite, please check in with the staff in the Speaker Ready Room no less than 24hrs before your presentation.
If you haven’t uploaded your slides prior to the meeting or need to make changes, please visit the Speaker Ready Room, at least two hours prior to the start of your session. For sessions that start at 08:15am, presenters are required to upload their presentation the day before wherever possible. A technician will be onsite should presenters have any questions or require assistance.
Opening hours will be as follows:
• Wednesday, June 14: 2:00pm – 6:00pm
• Thursday, June 15: 07:30am– 5:00pm
• Friday, June 16: 07:30am – 5:00pm
• Saturday, June 17: 07:30am – 12:00pm
If your session takes place at the Clarion Gillet Hotel, please upload your presentation in advance or bring it on a USB.
Please ensure that you go to the presentation room 15 minutes before the start of your session to meet the Chair and fellow presenters. Conference and tech staff will be available in the session rooms for assistance.
We use the flag system to maintain the presentation schedule and to encourage dialogue and questions between the presenter and conference delegates during the final portion of the presentations. All oral and short oral presenters must use the computers provided at the conference venue. No personal laptops are allowed for oral presentations.